HRMS Implementation
WORKBRAIN – Enterprise Time & Attendance System Implementation
The current time capture methods in the city are mostly manual, antiquated and involve redundant data entry into different systems to capture time & attendance related information for payroll processing. There is a pressing need for the city to study these processes in detail and carry out constructive Business Process Re-engineering (BPR) to reduce manual processes thereby resulting in streamlined processes, reduced costs and reduced scope for errors. Computech, in partnership with Workbrain, is currently implementing a Workforce Management solution using Workbrain’s Enterprise Time & Attendance, develop interfaces to the city’s Oracle Human Resource Management System(HRMS) Suite and Department of Transportation’s (DOT) Transit Operating System(TOS) and impart training to all city users.
Goals Achieved
- To Implement Workbrain’s new Enterprise Time & Attendance Premium Edition version 4.1.x using S2V methodology and create interfaces to the new Oracle HRMS Suite version 11.5.10 and DOT’s TOS
- Re-engineer processes to conform to software functionality as much as possible
- Set up Time & Attendance business rules in the Workbrain software based on city requirements
- Define and create time keeper reports for manual input into PPS system
- Develop solution to calculate salary changes
- Develop solution to request leaves of absence
- Develop user-friendly interfaces to ensure ease of use for all employees
- Train users to use Clocks and Online Time & Attendance management system
- Train users to access ad-hoc reports
- Develop training manuals, leader guides, lab exercises and job-aids
- Conduct role-based, just-in-time training
- Conduct instructor-led classroom training, Computer Based Training(CBT), boot camps and special training programs for continuous knowledge transfer
Accomplishments
- Automates and streamlines City’s administrative processes; reduce set-up costs, processing time and errors involved in Time & Attendance related processes
- Manages diverse and complex leave policies, accruals, timesheet approvals and team hierarchies via a web-based interface
- Consistent time capture and processing methods across all agencies
- Seamlessly integrates with Oracle applications to provide a comprehensive consistent solution for Time & Attendance, HR and Payroll processes
- Generates alerts to report any exceptions at various levels in the organizational hierarchy